Plan the Wedding Reception Layout and Floor Layout

No matter where you are organizing your wedding, whether it’s at an art gallery, a country club, or a tent on your parents’ front lawn, you will need to find a floor plan for organizing a wedding party. The decision on how to place the dance floor, tables, stage and bar(s) will have a big impact on the course of the evening, and it is important to make sure that you organize the space in such a way as to use it and allocate space accordingly. “Strategic planning is crucial to the success and smoothness of your event,” says wedding expert Lane Povey.

“It’s extremely important to make sure you have enough space between the tables for the convenience and service of guests, but make sure you always create a special space that doesn’t look like a banquet – this is how your event will be brought to life.”

You need to take into account several factors and develop the best strategy that will not only optimize the space for events, but also ensure that guests interact with each other and participate in the celebrations. Movement, visibility and accessibility are the most important elements to consider. The location and location of your chosen seats should allow guests to move freely and provide a good view (and viewing angle!) planned major events. “Even with a large number of guests, you want your event to look like a cozy dining room,” adds Povey.
“No one wants to feel like you’re eating in the cafeteria.”Also think about whether any of your guests have any additional requirements for access to certain points, and be sure to solve them in the floor plan.

We know how intimidating this can seem, so we looked at the situation and, using some expert advice, came up with some tips to start with.

Tips for setting up a reception desk

The ideal location of the reception allows guests to move freely. This creates enough space for unhindered traffic to such important places as bathrooms, bars, a dance floor or a buffet, if there is one — no one wants to go through the maze (especially after a few drinks). Visibility of the main attractions, such as the entrances of the newlyweds and newlyweds, the first dance and the first toast, is also important. They should be visible to everyone. If necessary, think about raised seats and, if necessary, do not forget about the children’s table.
Also pay attention to your choice of jewelry. “Maintaining continuity in your decorating decisions is very important when you work with unique table settings,” says Povey. “If you have too much to do, guests won’t know where to stay to enjoy your design, and things can get hectic. Harmonious design helps to combine a unique layout.”

Place the dance floor and stage first

Decide where to place the dance floor based on the size of the existing space. But how big do you need a dance floor? “Usually you take the number of guests and divide them in half, which usually corresponds to the number of people who will be on the dance floor at any time,” says Povey. “You take that number and multiply it by 4.5, and that tells you how many square feet of dance floor you need.”She further mentions that this is a very scientific approach and it is best used as a guide to determine the minimum size. “If you know you have a lot of dancers, make this dance floor as big as possible,” she adds.